TUC Women’s Conference

Case Study: Supporting the TUC Women’s Conference with Seamless Hybrid Event Solutions

At JacobsMassey, we were proud to provide technical expertise for the TUC Women’s Conference, specifically the international panel titled “Trade Union Women and the Impact of Conflict on Women and Girls Globally.” This hybrid event brought together inspiring guest speakers to discuss the critical experiences of women trade unionists in conflict and post-conflict environments.

Delivering a Seamless Hybrid Experience

Our team ensured remote and in-person participation worked in harmony. Guest speakers joined virtually to contribute to panel discussions and interactive sessions. Using the venue’s Crestron matrix switcher system, we routed high-definition video and Dante audio from a video conferencing feed to the live stream and in-venue displays, ensuring a professional and engaging experience for all attendees.

Overcoming Accessibility Challenges

To bridge communication between in-person attendees and remote participants, particularly those with specific access needs, we provided a range of tailored services:

• Virtual Green Room: Remote speakers used a Zoom-based virtual green room, ensuring smooth transitions and coordination throughout the event.

• Audio Translation and Live Captioning: Real-time English captions were captured from a stream text URL and seamlessly integrated into the live stream and venue displays.

State-of-the-Art Audio and Internet Support

The panel relied on a robust audio setup, including:

• Wireless Sennheiser G3 Radio Mic. EM500 Kit (C) microphones (handheld and lapel).
• Hardwired Shure MX4412 gooseneck table microphones.
• All sound routed and controlled via an Allen & Heath SQ-7 digital mixing console.

A hardwired, uncontested internet connection ensured stable live streaming and flawless communication between all participants.

The Impact

Our technical expertise created a seamless hybrid environment where impactful discussions could thrive, fostering connections between international speakers and audiences both in-person and online. Whether managing complex AV systems, ensuring accessibility, or maintaining reliable connectivity, JacobsMassey delivered a professional and engaging event experience.

Let us bring this same level of dedication and technical expertise to your next event!